If you are eager to get started with the program without fully reading the user's guide, that is alright. After all, the program is quite intuitive, easy to use and user friendly. However, there are still a few key points that you need to pay attention to in order to not get confused. Here are the common misconceptions of a new user:
Scheduling Activities, Not Resources
You do not schedule resources - you schedule activities. You can only drag and drop an activity into a schedule's cell, not a discrete resource. Although you can create an activity from a single resource, usually an activity unites multiple resources which are to be scheduled together, at the same time, on several occasions during the week, semester or year.
Resources and activities have a dedicated pane at the right side of the workspace. The resources pane only allows entering and listing resources. The activities pane, on the other hand, also allows dragging and dropping activities into the main schedule. Drag and drop is the common way of scheduling activities. Whenever an activity is scheduled, all the resources which take part in it are also considered as scheduled, and the activity will appear in all their schedules. Note that if you delete the activity from either one of these resources' schedules, the activity will be deleted from all the participating resources' schedules.
First Select, Then Drag and Drop
In order to start dragging an activity from the activities list into the schedule, it has to be selected first. To select an activity – simply click on it and release the mouse button. Only when the activity is selected (and a thick frame appears around it), you can begin dragging it. To drag, place the mouse cursor at the top left corner of the activity (on the tab), press the left mouse button, hold it pressed and move the mouse to the target cell. Then release the mouse button, thus completing the drag and drop.
Note that it is a little different than drag and drop in Windows for example, because in Windows you do not have to select a file before dragging it. That extra click on an activity to select it is required mainly because sometimes you need to select several activities or an entire set, and the selection click (which comes first) must not be confused with the drag and drop click (which comes second).
Dragging and dropping cells in the schedule also requires selecting the cell first and only then starting to drag it. After selecting a cell, it will have a similar tab at the top left corner. This tab is where you need to click to start dragging the cell.
First Launch Tips
If it's the first time you are launching the program, the process in general is this: the program is started, you either open an existing file or create a new one, the scheduling workspace is opened and you start entering resources or you start scheduling.
When the program is launched, it allows you to select the language of the user's interface. The language can be selected in one of two places: at the bottom right corner of the splash screen or in the settings menu at the top right corner of the main window.
If you change it in the splash screen (which appears for about 3 seconds so you've got to be quick), it will be applied immediately when the program is started. If you change it from the settings menu, you will need to close the program and re-launch it.
In addition to selecting a language, the settings menu also allows you to select a style. The style determines the color tone of the user's interface and of all the visual elements of the program. There are a few styles to choose from. The default is blue. If you select a different style, you still need to close the program and re-launch it for this change to take effect.
In order to help you get acquainted with the program more quickly, we have prepared several sample files for different types of institutions. You will find these samples files at the bottom left corner of the main window. To open one of these samples files – just click on it. A sample file contains an already entered database and schedule. You can use the sample files to try out different features of the program, experiment with it and generally get an impression of how our software feels like.
Opening or Creating a File
Once the program is started, you need to open a file. You can create a new file, open an existing file that you have worked with before or open a sample file that is part of the installation and allows you to get quickly acquainted with the program. The extension of all files used by the program is ".timex7".
Opening a Sample File
At the left side of the main screen of the program are the links to the sample files.
There are several sample files which come with the program, each corresponding to a different type of institution. The program is very generic and as such supports many scheduling scenarios. We have tried to include the major scheduling scenarios in the sample files, but it is still possible that your type of institution is not a part of the samples files or that even though it is, your institution's schedule has a different look compared to the sample's one. These cases are not a reason for disappointment because you should know that the program is very customizable and we still advise you to use one of the sample files as a starting point. To open a sample file, just click on it with the mouse.
Creating a New File
To create a new file, select "File", "New" from the top main menu.
A window will open up in which you can type the new file's name. You can also select a folder in which the file should be stored. By default, the folder in which the program was installed is selected. Once you have typed the new file's name, click on Save. The file will be created and the program will open the scheduling workspace for you to begin working with the new file.
Opening an Existing File
To open an existing file, select "File", "Open" from the main menu at the top.
Find the folder in which the file resides, click on the file to select it and then press "Open". The file will be opened and you will see the scheduling workspace.
There is actually a quicker way to open an existing file because the program remembers the files that you had recently worked with, and lists them at the left-hand side of the main program's window. If you see your file there, you can just click on it to open it.
An alternative way of opening an existing file is simply by double clicking on it in any Windows folder window. You can even save it on your desktop and double click on it from there. You see, when the program is installed, it registers the extension ".timex7" to be automatically opened by Lantiv when a file of that extension is double clicked anywhere in Windows.